How do you job share in practice?

How do you job share in practice?

Video: Job share tips
Industry: Financial services, professional services, marketing

Sophie Smallwood, co-founder and co-CEO of Roleshare, shares practical tips on how to job share day-to-day.

HubSpot Video

Watch above or read the transcript below for tips on how people seeking to work part-time can job share in practice. And do check out our free candidate guide with great templates to help you think about how you'll job share day-to-day.


Sophie Smallwood:

How do you actually job share on a day-to-day?

Firstly, it's important to set the foundation.

  • What will be your operational principles?
  • How will you structure your week?
  • How will you divide up the roles and responsibilities?
  • And what will be your working principles as far as how you'll manage your relationship?

You can leverage our candidate guide (it's free) to help you through that discovery process and setting that foundation.

Once you've set that, then it's about understanding what are the tools available to you in your organization to communicate regularly. Create a transparent environment for communication, not just for you as a pair, but also for your stakeholders - your direct team members, members in the organization and across the matrix that you need to work with, and external stakeholders as well.

Because part of the challenge with job sharing will be to create that confidence for the people who you work with that things aren't going to fall through the cracks. So it's a little bit of that management, of not just the pair, but the perception from people outside of your job share.

You can leverage tons of tools out there to do that. From Microsoft Teams all the way to Slack and in between. The other thing you want to think about is having a joint inbox potentially, whether it's a joint email address or not, you'll want to have a cadence of out of office, so that when you're out of the office, there's an automatic message. You could do the same with your voicemail. There's all sorts of things that you can do that you you would do anyway, if you're working on your own, and you're not in the office a few days, but it's something that would be obviously recurring on a weekly basis, you get into that cadence.

So my point is that it's not different from working with any other team member. The only thing is you need to be more meticulous and conscious around your communication. And you'll definitely want to elevate your record keeping of important things that are happening through the week, and things that need following up on. You can use incredible checklist tools out there - there's Asana, Trello, etc. to help you do that, you can assign tasks.

We're so lucky. There are so many incredible tools out there today that help people work asynchronously and remotely across the globe. You can use those exact same tools on a day-to-day.

But again, the most important thing is to set those transparency channels and then before that to set a solid foundation of how you will work together.

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